Contracts' list

Here you can see all the contracts of your database and the information regarding :

• the internal contract number (idcontrat) automatically generated by InPro when you created it
• the Name of the contract
• the Company, person or entity handling, paying the royalties and visible on the header and footer of the statement
• the Artist present in the contract
• if the contract is active, meaning taken in count for the royalties calculation
• the creation date
• the starting and ending payment dates
• the number of beneficiaries
• the number of titles concerned by the contract

To open, consult and edit a contract, you need to double click on it.

Edit contract

Here you find several tabs :

General

just underneath the Name field you find the tabs. This one could be divided in 5 zones :

1.) Details present on the royalties statement :

• the company and the artist involved
• if the contract is active
• the territories, the start and end dates and the contract type HAVE NO EFFECT ON ROYALTIES CALCULATION
• the start and end payout dates
• the X-collat. box allows you to connect two contracts a bit like accounting lettering. In this way, two contracts could compensate each other.

2.) The rates permitting royalties calculation :

• the calculation base rate
• the discount rates for short media and/or compilation. NB : You can configure which releases is a short media in Settings --> "Release Type"
• the Synchro rate indicates the payout share to the beneficiary in case on synchronization. NB : This rates is only effective if the "Sync" box is tick within the sales report import.
• the last closure date

3.) The reserves :

Make sure you configure those rates according to the contract.

• The number of months before release corresponds to the periodicity you calculate the royalties and according to the contract. For example, if you do it every semester, you indicate 6 months.
• The rate in % for long media
• The rate in % for short media

4.) Paliers = Level :

At first, those levels are defining payouts rates (mostly increasing) according to the sale quantities.

For example, you create several levels named Default where the payout rate is 10 % for the sales included quantity between 1 to 5000 units. This payout rate will increase to 12% for the sales quantity included between 5001 to 10000 and then to 15% for more than 10000 sold units.

IMPORTANT : Make sure you never configure a maximum limit of sold quantity for the last level /!\

NB : Otherwise, the level system could also be used as calculation base for the payout rate.

5.) Beneficiaries

Here you can add one or several beneficiaries attached or involved within the contract and their part or rates (prorates).

Sales channels

This tab is very important because allowing you to define / configure the "way" titles and releases are sold and so the royalties % you will payout to the beneficiary.

Basically, the objective here is to define from a sale how much (royalties) and why (discount, sale type,...) you will payout the beneficiary.

• You could, firstly, define the Dealer (UNIVERSAL, Sony, YouTube, ...), or basically who's in charges of the sales. According to a specific dealer, a certain % discount could affect the royalties payout. If this field is empty, sale will be treated whatever the dealer.
• Then, you can indicate a Country (  = sale territory). This could also affect the payout %. If this field is empty, sale be treated no matter the sale's country.
• You also can indicate a Dealer type, defining more precisely the sale (Classique = Physical , Téléchargement = digital, Synchro, Streaming, Kiosk, ....). This information is crucial and will define the payout %.
• The Price base defines from which kind of price (gross, net, ...) the payout % is based on.
• The Factor is the % paid out to the beneficiary according the 4 previous conditions.
• You can choose a "Palier" ( = level, for exemple Default) to organize, deal and fill the equivalence (sales quantities)  and so the correct payout % at the end. Mind to tick Benefit and Cross the levels.
• You tick the "Stream" box to indicate InPro that it must take count of digital sales and apply equivalence (1500 streams = 1 CD)
• You could modify the Calculation Base % but we highly recommend NOT to do so.
• Finally, according to the Public Price to Dealers (PPD, Full Mid or Budget), the payout % could also be affected.

Supplements / Notes

This tab could be divided in 2 zones :

1 . ) Discount on releases categories

Certain releases could be treated specifically with special abatement. Here, you choose and configure those specific releases (collector edition, CD + DVD, record-book,...), the dealer type and the abatement corresponding. In this way, those special releases and their royalties will be correctly calculated and paid out. NB : if you are not finding the special release category, you can still  create it going in Settings -- > Release categories.

2 . )  Notes

You could indicate here some conditions, information or observation about the contract and that will be NOT present on the statement.

Advert campaign

Some contracts mention an abatement on royalties in case of advertising campaign. You can configure it here :

1 . ) First define and configure the campaign. For example, in this case, a 20% allowance on royalties is effective during the campaign period if the price is included between 10 000 and 1 000 000. This allowance will be canceled if there are more 9 999 999 units sold.

IMPORTANT : Please keep in mind that InPro will still take that abatement in count for the reserve's release 12 months ( = 1 year) after the campaign.

2 . ) You also have here the possibility to write details, observations and / or conditions about the campaign (duration for example) in the Memo zone.

Equivalences

At first, this tab was planned to calculate equivalences of singles and EP sales into CD or LP. Nowadays, you could also plan precise equivalences between digital (stream, downloads, bundle) and physical and take count of the sales levels ( = paliers).

Quickly explained, the equivalences' concept is : for how much sold titles InPro considers one ( 1 ) sold release (in this case pour 15 titles sold = 1 release sold) or also for how much streams listened or sold InPro considers one ( 1 ) release sold ( in this case, for 1500 streams sold = 1 release sold).

Provisions

Here, you find the history of the reserves postponed and accumulated after every closure. In details, you find the reserve taken on one side and the reserve released on another side.

Releases

Here you can consult each release attached to this contract.

This compulsory link allow InPro to consider, treat and split sales correctly to one (or several) beneficiary.

This tab indicates :

• the release's name (idRelease)
• the REF (commercial reference) code
• the involved artist
• the prorates

NB : if prorates' fields are blank or empty, the value 1 ( one ) will be automatically filled so 1/1.

IMPORTANT = if the titles are correctly and already attached to the contract, those releases will be attached automatically and this the good way to do /!\

You can open and edit a release clicking on the eye item on the left.

Titles

Here, you can attach the concerned titles to the contract.

This process is compulsory and the best way to do the link and allows InPro to treat more precisely (titles by titles) the sales into beneficiaries' payout.

To attach titles to the contract, you have to drag & drop it from titles' list.

You can open and edit a title clicking on the eye item on the left.

The Ratio (%) column, on the right, indicates the royalties share being paid out to the beneficiary in case of title sale. In case of featuring, this share is pro rated according to the number of beneficiaries.

IMPORTANT : If and only if this Ratio (%) is empty and you are sure it must be 100 %, you can use (click on) the magic stick at the bottom left (action ribbon) to fill all up to 100 %